Job Opening: Passionate and Qualified School Office Administrator
Are you detail-oriented, highly organized, and eager to make a difference in education? Want to join one of Africa’s largest educational charities? If this sounds like you, read on!
Location: Smith Campus, Usa River, Arusha, Tanzania
About Us
The School of St Jude is a leading charitable educational institution in Africa. Each year, we provide free, quality education to 1,800 students and open doors to higher education for hundreds of graduates. Our programs also support over 20,000 government school students through access to quality teaching. This is all made possible thanks to the generous support of donors from around the globe who share our mission to educate bright but underprivileged Tanzanian youth.
Who You Are
- Organized and detail-focused.
- Excellent communication and interpersonal skills.
- Passionate about education and driven to make a positive impact.
- Dream of well-run, efficient office operations and thrive on managing them.
What You’ll Do
- Oversee administrative operations to support both teaching and administrative staff.
- Maintain an adequate supply of office materials and stationery.
- Ensure office machines are always operational with necessary supplies; report issues promptly.
- Manage the printing of exam papers to ensure timely and accurate delivery.
- Fulfill purchasing needs for office supplies and distribute materials to staff and students.
- Welcome and direct visitors to the appropriate offices.
- Prepare and share monthly reports on stationery use, including photocopies, pens, and other supplies.
- Update daily attendance records for staff and students via email and iSAMs.
- Oversee timely filing and archiving of student documents as per approved checklists.
- Support scholarship application days.
- Assist the academic office in preparing documents for events like award ceremonies.
- Organize logistics for Secondary Board meetings to ensure seamless operations.
- Monitor accurate daily student food measurements to maintain compliance.
- Draft and review procedures to keep them relevant and updated.
What We’re Looking For
- Diploma in office administration or a related field from an accredited East African college.
- At least 3 years of experience in an administrative role, ideally in an educational environment.
- Strong organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
- A proactive mindset with the ability to work independently.
- Proficient typing skills (minimum 50 words per minute; assessment required).
- High ethical standards and professionalism in handling sensitive tasks.
Why Join Us?
- Make a positive impact in Tanzania by using your skills to support education and fight poverty.
- Work in a supportive community of both international and local staff.
- Enjoy career growth opportunities and professional development.
- Benefit from mid-morning tea and lunch during workdays.
How to Apply
Interested? Send your cover letter and updated CV to recruitment@schoolofstjude.co.tz. Be sure to include the reference number: TSOSJ/HR/ACDM/SMI/01/26 in the subject line.
Deadline: Applications close on 10th November 2024. Only shortlisted candidates will be contacted.
Important Note: The School of St Jude does not request any payment during the recruitment process. If you encounter such requests, refuse and report to local authorities. Stay alert for fraudulent job advertisements.
